We customized a newly set up DSpace system, maintained the previous workflow, safely migrated all the data, added new features, upgraded the security, and added new integrations.
Taylor’s University wanted new features, better accessibility, an improved review process, user login through existing university credentials, improved security, and integration with EBSCO.
We customised a newly set up DSpace system, maintained the previous workflow, safely migrated all the data, added new features, upgraded the security, and added new integrations.
We designed the system for good accessibility, and usability for widgets, and to reflect their brand’s visual style consistently. We structured forms and layouts so users can clearly understand how to navigate them, aided by a custom-made widget for key updates like:
Taylor’s University wanted to use DSpace, an open source software for their next system, but were facing issues with item types because DSpace offers only one type out-of-the box.
We created 21 different item types within DSpace. Based on the item a user selects, a specific form, with relevant metadata fields automatically loads for them to fill.
Taylor's University had two different Active Directory servers. One for their staff and one for their students. Since DSPace and most similar systems are built to integrate with only one server, our challenge was to integrate two different AD servers with the new DSpace set up.
The previous system used by Taylor’s University didn’t provide transparency in the submission process, and gave admins less control over editing document metadata.
We rebuilt the submission and review process. We added two dedicated Review and Submission status pages that allow admins to manage submissions, and submitters to view the status of submissions, respectively.
Migrating 2,684 different resource items from their old system - Vital - and mapping it to the new DSpace setup was critical.
We exported all previous metadata in a CSV format, mapped and validated data fields to the new format without losing data. This was followed by an automated data import to migrate all the data and a validation process to verify the integrity of the imported data.
Thanks to our team's Java expertise, DSpace familiarity, and education software understanding, we swiftly delivered the requested system customizations.
Following Agile, we crafted a URS document and designed the DSpace repository for Taylor's University, integrating prototyping.
We employed diverse testing methods for a seamless system, validated imported data, bolstered activity handling, and conducted guided sessions to train the client in self-testing.