10 Innovative Ways Librarians Can Use ChatGPT for Time-Saving Results

Sarah Lee
March 20, 2023

As the world races towards a digital future, librarians face an overwhelming influx of information to manage. Library automation just isn't enough to make everything flow. The need of the hour is a solution that not only automates routine tasks but also understands the intricacies of language and communication.

Enter ChatGPT, a technological marvel designed by OpenAI. Initially created to process natural language and engage in conversations, ChatGPT has also become a potent tool for librarians looking to get more things done at work. Its advanced capabilities to generate human-like responses to text prompts and understand the nuances of language have made it a popular choice among librarians who seek innovative solutions to their time management woes.

This article presents ten ways librarians can use ChatGPT to save time.

1. Answering Reference Questions

One of the most time-consuming tasks for librarians is answering reference questions. With ChatGPT, librarians can delegate routine reference questions to the AI bot, freeing up their time to handle more complex inquiries that require a human touch. This not only improves the efficiency of the library but also enhances the user experience. Furthermore, librarians can personalize ChatGPT to suit their needs, making it a valuable addition to any library's repertoire.

2. Creating Subject Guides

Subject guides are a critical part of a librarian's toolkit, helping them to organize information on a particular topic. However, creating these guides can be time-consuming, involving extensive research and writing.Librarians can train ChatGPT to generate subject-guide content and save up to 100 hours per month. That will allow them to focus on other critical tasks.ChatGPT can quickly and almost accurately generate content on various subjects, from history and literature to science and technology. This content should, however, be edited and refined by the librarian to ensure relevance, contextual awareness, and verified facts.

3. Conducting Literature Searches

Librarians can effectively train ChatGPT to identify pertinent search terms and produce literature search results. This advanced functionality can significantly benefit librarians by eliminating the need for a backbreaking manual search of databases and journals. Consequently, ChatGPT will let librarians focus on other crucial aspects of their work by saving valuable time and resources.

4. Summarizing Articles

One of the most time-consuming tasks for librarians is the arduous process of reading and summarizing entire articles. Not only does that take time, but also a hefty amount of effort.However, with the assistance of ChatGPT, librarians can train the model to read and summarize articles. Librarians can stay assured about the quality - as with correct prompts, ChatGPT can produce professional summaries of articles.

5. Recommending Books

Patrons often ask librarians for book recommendations. However, this can be difficult and time-consuming to recommend unique books to patrons individually. Fortunately, librarians can train ChatGPT to give personalized recommendations to a very large and diverse library audience. And it can even consider a person's reading history to understand what kind of books they like.ChatGPT's ability to process vast amounts of data and provide accurate recommendations can also increase engagement and satisfaction among library users. Moreover, ChatGPT can continually learn and improve its recommendations, ensuring that readers receive the most up-to-date and relevant book suggestions.

6. Generating Book Reviews

Writing extensive book reviews can be time-consuming, requiring a keen eye for detail and a profound understanding of literary elements. However, librarians can streamline this onerous task to a significant degree using ChatGPT. ChatGPT, being a highly advanced and sophisticated language model, can be trained to generate insightful and informative book reviews based on a book's content and genre. Thus, alleviating the workload of librarians and providing readers with a rich and nuanced understanding of the book's themes, motifs, and characterizations.

7. Answering FAQs

In the field of librarianship, it is common for patrons to repeatedly ask the same questions. In such scenarios, the implementation of an automated response system can prove to be highly beneficial. ChatGPT, with its ability to learn and recognize frequently asked questions, can generate swift and accurate responses. By employing such a system, librarians can efficiently allocate their time and expertise toward addressing more intricate inquiries, leading to a more streamlined and effective service.

8. Creating Digital Exhibits

Digital exhibits are becoming increasingly popular in libraries as they provide an immersive and interactive way to engage patrons with collections. However, creating these exhibits can be time-consuming and resource-intensive. Fortunately, ChatGPT can be trained to generate exhibit content, providing librarians with a starting point for their exhibits. Librarians can then edit and refine the generated content as needed, adding their expertise and insights to create a truly unique and engaging exhibit.With ChatGPT, libraries can offer dynamic and informative digital exhibits that capture the attention and interest of their patrons.

9. Generating Research Proposals

Research proposals are crucial documents that require considerable time and expertise to create. From identifying research questions to outlining methodologies and justifying the significance of the study, the process of crafting a compelling proposal can be arduous. With ChatGPT, researchers can save time and effort by leveraging AI-generated proposals based on specific parameters. By providing a solid foundation for a proposal, ChatGPT empowers researchers to focus on the finer details of their work and helps ensure that they submit proposals that are well-crafted and well-received.

10. Creating Metadata

Metadata creation is a crucial but often tedious task for librarians. It involves identifying and describing the characteristics of a particular item, such as a book, article, or database. The process can be time-consuming and requires high accuracy to ensure users can effectively search for and retrieve the item they need.With ChatGPT, however, librarians can streamline the metadata creation process. Librarians can train it to generate metadata based on certain parameters, such as the title, author, publication date, subject category, etc.

Parting Thoughts

ChatGPT is much more than just a time-saving tool for librarians. It represents a paradigm shift in the way libraries operate and serves their patrons. From automating mundane tasks to streamlining workflows and providing users with a seamless experience, ChatGPT can do everything. Generative AI and other emerging technologies like AR/VR are revolutionizing how libraries function and introducing new, exciting transformations.

Table of Contents

Hire the best software experts for your project.

Contact Us

About the Author

This article is part of a collaborative series between GR Techand industry leaders, aimed at bringing new ideas andinsights to our readers.

Sarah Lee

project manager

I'm a highly skilled project manager with extensive experience in the education technology industry. With a background in computer science and a passion for improving educational outcomes, I have dedicated my career to developing innovative software solutions that make learning more engaging, accessible, and effective.